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ABA Startup Success 101 | Making Compliance Your Best Friend

ABA Startup Success 101 | Making Compliance Your Best Friend

by | Sep 13, 2024 | Blogs

Raven Health recently hosted a webinar titled ‘Making Compliance Your Best Friend.’ In this session, Tim Crilly, BCBA, chats with Rebecca Womack, BCBA, on the crucial topic of compliance in ABA therapy. Womack, President and CEO of Raw Consulting, shared invaluable insights on how new and growing ABA practices can navigate the often daunting world of compliance.

Key Takeaways: Proactive Compliance Strategies
Womack emphasizes that compliance isn’t just about following rules – it’s about safeguarding the practice and ensuring the highest standards of care for clients. She discusses common pitfalls that ABA providers face, such as misunderstandings about CPT codes, ABA clinic requirements, and the importance of accurate documentation. “Most people don’t realize they’re making mistakes until it’s too late,” Womack noted, highlighting the necessity of proactive compliance measures.

Building a Robust Compliance Program
Womack also stresses the importance of a robust ABA compliance program, even for smaller practices, to prevent costly mistakes and maintain strong relationships with payers. “Assuming you’re compliant without double-checking can lead to significant business and clinical implications,” Womack warned.

Final Thoughts
To dive deeper into these insights and learn practical tips for implementing effective compliance strategies in your own practice, it is highly recommended to watch the full interview. Womack’s expertise can help ensure that your practice is not only compliant but also positioned for long-term success.

Interested in learning more? Watch the free, full webinar below:

Click here to watch the webinar!

ABA Startup Success 101 | The Do’s & Don’ts of Credentialing

ABA Startup Success 101 | The Do’s & Don’ts of Credentialing

by | Sep 11, 2024 | Blogs

In this Raven Health webinar, Tim Crilly sat down with Matt Zabolotny, founder and managing principal at exydoc, to discuss effective strategies for contracting and credentialing in ABA practices. Credentialing can be daunting, especially for new practice owners, and Matt provided invaluable tips for navigating this process smoothly.

Key Takeaways:

Credentialing & Contracting

Matt emphasized the importance of identifying the largest insurers in your state and starting with those networks. Focus on becoming in-network with a handful of major payers to maximize revenue without overwhelming your billing processes. Matt also warned against relying solely on being out-of-network, as it can create financial complications for both your practice and your clients.

Stay Persistent

Credentialing timelines vary from 30 to 120 days depending on the insurer, so Matt encouraged new business owners to start as early as possible. He stressed the importance of persistent follow-up – networks can open unexpectedly, and checking in frequently can pay off.

Mistakes to Avoid

One of the most common mistakes Matt sees is failing to collect client financial responsibilities. For private insurance clients, it’s crucial to set up systems to track co-pays and deductibles – failing to do so can drastically impact your revenue.

Final Thoughts

Credentialing is essential for getting paid, and missteps can lead to denied claims and lost revenue. For new ABA practice owners, Matt recommends getting help when needed and focusing on becoming in-network with key insurers to secure a stable financial footing. Interested in learning more? Watch the free, full webinar below: Click here to watch the webinar.  

ABA Startup Success 101 | No Margin, No Mission – Building Out Your Team for Success

ABA Startup Success 101 | No Margin, No Mission – Building Out Your Team for Success

by | Sep 2, 2024 | Blogs

In the latest Raven Health webinar, Tim Crilly sat down with consultant Ivy Zwicker, who shared her insights on how ABA practice owners can successfully grow their teams while ensuring financial health. With over a decade of experience in the ABA industry, Ivy’s expertise helps businesses navigate the challenges of sustainable growth.

Key Takeaways: Financial Health & Growth

Ivy introduced the concept of ‘No Margin, No Mission,’ emphasizing the importance of maintaining financial stability to keep the mission of helping families alive. While passion drives ABA practices, the financial component ensures longevity. Ivy recommended performing a market analysis when expanding into new areas, ensuring that there is not only client demand, but also enough RBTs and BCBAs to support your services. 

Understanding Rates & Caseload Management

Ivy highlighted the importance of knowing payer rates and managing caseload metrics. Understanding your reimbursement rates—especially for core services like 97153 and 97155 – is critical to sustaining a healthy business. Additionally, Ivy discussed the need for tracking growth carefully to avoid overstaffing, which could lead to financial strain.

Data-Driven Decisions for Growth

Ivy stressed the importance of tracking metrics like authorization utilization and average billable hours. She explained how maintaining data dashboards allows ABA owners to make informed decisions about when to hire more staff and how to optimize their existing teams for both financial and operational success.

Balancing Growth and Client Needs

It’s essential to balance client growth with workforce management. Ivy advised owners to carefully analyze their client demographics and ensure they are strategically filling gaps in their caseloads, particularly during underutilized hours, such as mornings and early afternoons.

 Final Thoughts

For ABA practice owners, Ivy’s advice centers around being realistic with your business growth, tracking the right data, and ensuring financial health from day one. Interested in learning more? Watch the full, free webinar below: Click here to watch the webinar.

 

Embracing the New School Year: A Guide to a Successful Transition

Embracing the New School Year: A Guide to a Successful Transition

by | Aug 14, 2024 | Blogs

 

 

 

Looking for ways to enrich your child’s cognitive, physical, and emotional growth during these long summer days?  One of the most effective ways to do so is through tactile sensory play!  Here are some summer-friendly sensory play ideas made easy with things from around your house, thoughtfully curated by an ASD (Autism Spectrum Disorder) Educator.

Sidewalk Chalk Paint

Materials: Muffin tin or cups, paint brushes/sponges/foam brushes, cornstarch, water, liquid food coloring

Instructions: Mix equal parts cornstarch and water and whisk smooth.  Divide the mixture into cups or a muffin tin.  Use one small drop of food coloring to color the individual containers. Then, use paint brushes, sponges, or foam brushes to paint onto sidewalks.

Ocean Oobleck

Materials: cornstarch, water, pan, measuring cup, blue food coloring, ocean animal toys

Instructions: Mix two cups of cornstarch with one cup of water. Add a few drops of blue food coloring when the mixture is partially combined. Add your ocean animals and see how fast they can swim!

DIY Moon Sand (Taste Safe)

Materials: Flour (or rice flour for gluten-free), coconut, canola, or vegetable oil, pan, sand/water toys

Instructions: Mix eight cups of flour with one cup of oil. Combine ingredients until the mixture feels silky and sandy but will hold shape if you squeeze it. Now, go ahead and build a sandcastle!

Ice Cream Sensory Bin (Taste Safe)

Materials: rainbow sprinkles, container, ice cream toys such as an ice cream scoop, spoons, cupcake liners, ice cream cones (real or pretend), and any other ice cream-type tools you have on hand

Instructions: Fill a bin with rainbow sprinkles and ice cream toys. Have fun scooping ice cream!

Incorporating tactile sensory activities into your child’s day nurtures their overall development by engaging their senses.  These activities can be done indoors or outdoors. So grab those materials to whip up hours of summer fun!

Sunshine Adventures: Exploring Summer Sensory Activities!

Sunshine Adventures: Exploring Summer Sensory Activities!

by | Jul 17, 2024 | Blogs

 

 

Looking for ways to enrich your child’s cognitive, physical, and emotional growth during these long summer days?  One of the most effective ways to do so is through tactile sensory play!  Here are some summer-friendly sensory play ideas made easy with things from around your house, thoughtfully curated by an ASD (Autism Spectrum Disorder) Educator.

Sidewalk Chalk Paint

Materials: Muffin tin or cups, paint brushes/sponges/foam brushes, cornstarch, water, liquid food coloring

Instructions: Mix equal parts cornstarch and water and whisk smooth.  Divide the mixture into cups or a muffin tin.  Use one small drop of food coloring to color the individual containers. Then, use paint brushes, sponges, or foam brushes to paint onto sidewalks.

Ocean Oobleck

Materials: cornstarch, water, pan, measuring cup, blue food coloring, ocean animal toys

Instructions: Mix two cups of cornstarch with one cup of water. Add a few drops of blue food coloring when the mixture is partially combined. Add your ocean animals and see how fast they can swim!

DIY Moon Sand (Taste Safe)

Materials: Flour (or rice flour for gluten-free), coconut, canola, or vegetable oil, pan, sand/water toys

Instructions: Mix eight cups of flour with one cup of oil. Combine ingredients until the mixture feels silky and sandy but will hold shape if you squeeze it. Now, go ahead and build a sandcastle!

Ice Cream Sensory Bin (Taste Safe)

Materials: rainbow sprinkles, container, ice cream toys such as an ice cream scoop, spoons, cupcake liners, ice cream cones (real or pretend), and any other ice cream-type tools you have on hand

Instructions: Fill a bin with rainbow sprinkles and ice cream toys. Have fun scooping ice cream!

Incorporating tactile sensory activities into your child’s day nurtures their overall development by engaging their senses.  These activities can be done indoors or outdoors. So grab those materials to whip up hours of summer fun!

Revolutionizing ABA Therapy: The No Missing Pieces Journey with Raven

Revolutionizing ABA Therapy: The No Missing Pieces Journey with Raven

by | May 30, 2024 | ABA Industry, Blogs

In the realm of Applied Behavior Analysis (ABA) therapy, efficiency is paramount. The ability to streamline processes, accurately collect data, and provide seamless support can significantly impact the quality of care for individuals receiving therapy. In this blog, we delve into the experience of No Missing Pieces, led by COO Jennifer Arredondo, an ABA therapy organization, as they transitioned to using Raven, an ABA data collection platform, and how it revolutionized their operations.

No Missing Pieces, led by COO Jennifer Arredondo and based in Louisiana, is committed to providing high-quality ABA therapy services to their clients. However, like many organizations, they faced challenges with previous data collection platforms, which hindered their efficiency and productivity.

Recognizing the need for a more efficient solution, No Missing Pieces, under the leadership of COO Jennifer Arredondo, explored various ABA data collection platforms. They ultimately chose Raven due to its user-friendly interface, comprehensive features, and excellent support system.

No Missing Pieces quickly realized the numerous benefits of using Raven. From streamlined data collection to improved billing processes and enhanced preparation for audits, Raven became an indispensable tool in their arsenal.

One of the standout features of Raven is its efficiency and user-friendliness, appreciated by COO Jennifer Arredondo and her team. The intuitive interface and customizable scheduling options have made supervision sessions more productive and streamlined.

The team lauds Raven’s support team, particularly highlighting the responsiveness and dedication of Miguel Garcia. Their prompt assistance and willingness to resolve issues have further solidified their trust in the platform.

Based on their positive experience, No Missing Pieces wholeheartedly recommends Raven to other ABA therapy organizations. Their overall experience with Raven can be summarized in one word: efficiency.

Raven allows me to easily review session details, including notes and data points, which wasn’t possible with previous platforms we used. With Raven, I can see each data point made within a session, making audits much smoother.
Jennifer Arredondo | COO – No Missing pieces

Conclusion

The journey of No Missing Pieces with Raven exemplifies the transformative impact of leveraging technology in ABA therapy. By prioritizing efficiency, user-friendliness, and robust support, Raven has become an invaluable asset in enhancing the quality of care provided by ABA therapy organizations.

As the demand for ABA therapy continues to grow, embracing innovative solutions like Raven can empower organizations to optimize their operations and ultimately make a positive difference in the lives of individuals with autism and related developmental disorders. To embark on a similar journey of transformation, we encourage other ABA service providers to set up a call with Raven Health and unlock the potential for enhanced efficiency and client care.

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